Privacy
Notice
The
REC is committed to protecting your privacy. This Privacy Notice explains our
data processing practices and your options regarding the ways in which your
data is used. If you have any requests concerning your personal information or
any queries with regard to our processing please contact us at info@therec.org.uk
1.0
Use of your information and your preferences
The
REC will only process (collect, store and use) the information you provide to
us in a manner compatible with the EU’s General Data Protection Regulation
(GDPR). We are committed to ensuring that the information we collect and use is
appropriate for the purposes listed below and does not constitute an invasion
of your privacy. We are also committed to applying rigorous security measures
when managing your data to minimise the risk of unauthorised access or
disclosure.
2.0
Consent
By
taking out a membership or filling in a contact form on our website you agree
and accept that we may gather, process, store and/or use the personal data
submitted in accordance with the terms set below.
If
you are under the age of 16, The REC will not collect or process your details
unless we have also received the consent of an adult who has parental
responsibility for you.
3.0
Personal Data Collected
3.1
Identity and contact details of the data processor
Personal
data collected by us and stored via our website is processed on our behalf by
ClubRight.
The
data processor and its group are required by us to process your data in strict
compliance with the GDPR.
3.2
Purposes of processing and legal basis
The
principal purpose of collecting your personal data is to provide you with the
services defined in your membership agreement. To this end, you agree and
accept that we may use your personal data to:
•
Contact you in respect of your membership
•
Manage your club access
•
Facilitate member rewards (if applicable)
•
Resolve any problems you may have and improve our service to you
•
Comply with our legal and regulatory obligations
We
use the personal data submitted to us only in accordance with the applicable
data protection legislation. Our employees and third-party providers are under
an obligation to respect your data privacy.
3.3
Marketing
If
you consent, we may send you marketing information by e-mail or sms about
products and services which we believe may be of interest to you. We will
always provide the ability to review or change your preferences or unsubscribe
from marketing information with immediate effect. You can also make your
request via e-mail.
3.4
Data we collect
When
you take out a membership with us, the following personal data may be collected
and processed in accordance with the purpose and legal basis described above
and may include: name, address, contact details (including e-mail and mobile
phone number), gender, date of birth, attendance history, marketing preferences
and bank details for billing. Some data is collected automatically through
using our web site (see section 3.7 below).
3.5
Obtaining or changing your details
The
REC can confirm to you the details of any personal data we hold about you and
how it is processed on your request. You may also ask us to correct or delete
personal information we hold about you at any time, so long as this information
is not required in order to fulfil our service to you.
For
more information, request your details or advise us of any changes, please send
an email to info@therec.org.uk
We
may require that your request be accompanied by a photocopy of proof of
identity or authority, such as a driving license or passport.
3.6
Third party disclosures
Member
information will not be shared with any third parties without the consent of
members.
3.7
Cookies
A
cookie is a small amount of data, which often includes a unique identifier that
is sent to your computer browser from a website's computer and is stored on
your device's hard drive in the form of a text file.
3.7.2
Third Party Cookies: Google Analytics
The
REC may use Google Analytics for SEO purposes and to improve their online
marketing efforts. For a detailed explanation of how Google Analytics cookies
work please visit:
https://developers.google.com/analytics/resources/concepts/gaCon ceptsCookies
3.8
Other web sites
Our
web site may contain links to other web sites which are outside our control and
are not covered by this Privacy Notice. If you access other sites using the
links provided, the operators of these sites may collect information from you
which will be used by them in accordance with their privacy notice, which may
differ from ours.
4.0
Data Retention Period
As
a prospective member that has consented for us to contact you, The REC will
retain your data for up to 12 months, unless you notify us that you no longer
wish to be contacted. If you join us, Ther REC will retain your data for as
long as you are a member. On termination of your membership, your personal data
will be stored for a maximum period of 6 years for the purposes of responding
to you in the event of any future indemnity claim that may arise. After this
period, your personal data will be anonymized so you can no longer be
identified from the information we hold.
4.1
Your rights as a data subject
At
any point while we are in possession of or processing your personal data, you,
the data subject, have the following rights:
a)
Right to be informed – you have the right to know how your personal data is
being used
b)
Right of access – you have the right to request a copy of the information that
we hold about you.
c)
Right of rectification – you have a right to correct data that we hold about
you that is inaccurate or incomplete.
d)
Right to be forgotten – in certain circumstances you can ask for the data we
hold about you to be erased from our records.
e)
Right to restriction of processing – if you believe the basis for processing
your data as described in section 3 of this notice no longer applies or if you
contest the accuracy of the information we hold about you, you have a right to
request restrictions to the processing of your data.
f)
Right of portability – you have the right to have the data we hold about you
transferred to another organisation.
g)
Right to object – you have the right to object to certain types of processing
such as direct marketing.
h)
Right to object to automated processing, including profiling – you also have
the right to not be subject to the legal effects of any automated processing or
profiling.
Note
that if The REC refuses a request from you under rights of access, we will
provide you with a reason as to why.
Finally,
if a data breach occurs which compromises your personal data, you have a right
to be informed within 72 hours of us first becoming aware of the breach.
5.0.
The Right to Complain
If
you believe that your data is being processed unfairly or you have any other
concerns about the way that The REC or it’s designated processor is handling
your data, you have the right to complain to the Information Commissioners
Office (ICO). Please visit www.ico.org.uk for more information.
6.0
Privacy Notice Changes
The
REC reserves the right to update this Privacy Notice at any time, in particular
pursuant to any changes made to the laws and regulations in force. We would
recommend that you check these rules from time to time to stay informed of our
procedures and rules relating to your personal information.
7.0
Contact
Us
If
you have questions relating to this privacy notice, you can send an email to info@therec.org.uk